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1. Instead of seperating when you get to 10 players why not just wait until you get to 9 and th en separate. This way you don't have to separate twice. I believe this is what the WPT does. Their final table only has like 8 or 9 people.
2. You could give everyone a stack and have their stack "blinded down". This means that if they are not at the game yet then the dealer posts their blinds for them. If they show up then they play with whatever stack they have left. This is what the World Series of Poker does. Everyone knows Phil Helmuth always many times arrives late for the main event. Of course, they pay ahead of time so you should only do this for people who you know will actually come.
3. Google for - poker tournament manager. Ther eshould be some good free programs.
4. If the tourney is 2-3 hours then the last add-on is usually about a half-hour into the tournament. When you create a blinds structure most people usually put the last add-on around the end of the second level.
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